AMSI-AustMS Workshop Funding

Applications accepted 8 September – 20 October 2021

Events must take place 1 November 2021 – 30 June 2022

AMSI and AustMS are pleased to jointly offer a range of funding and support options for online and face-to-face workshops. Applications must follow AMSI workshop guidelines. ECRs, PhD students and first-time organisers are encouraged to apply.

The MATRIX Institute and AMSI are also welcoming expressions of interest in student symposia. PhD students in the mathematical sciences are invited to design and run their choice of research symposium in 2022. Apply here.

Click here to see past events that we’ve funded.

Funding Applications Accepted

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How We Can Support Your Workshop

AMSI and AustMS support has been adapted to reflect the effect of COVID-19 on event planning. We are offering the following:

Non-Financial Support

  • Advice and endorsement from the AMSI Research Committee
  • Promotion on the AMSI and AustMS websites, to our mailing lists and on Twitter
  • Access to AMSI Zoom as a presentation platform
  • Opportunity to publish recorded keynotes on the AMSI YouTube channel

Organiser Payments

  • $1K organiser payment for purely online events with <50 registrants (one per event; may be split between multiple organisers)
  • $1.5K organiser payment for purely online events with >50 registrants (one per event; may be split between multiple organisers)

Organiser payments are paid to your university for transfer to your research account. These payments can be used as recipients see fit within your university’s guidelines (e.g. to fund casual academic support to cover your teaching duties while the workshop is running or as honoraria for international keynote speakers—please refer to your university’s guidelines). Organiser payments are not available in conjunction with travel and accommodation funding for keynote speakers.

Financial Support

Here are some things that you might request AMSI–AustMS funding for:

  • Recording and post-production costs for keynote presentations
  • Software, licensing or local technical support costs (one-off use only)
  • Access to virtual networking platforms such as GatherTown
  • Travel and accommodation costs of keynote speakers (see below)
If appropriate, you may apply for traditional funding to support the travel and accommodation costs of local keynote speakers. Please note that this offer is not available with the $1000 and $1500 organiser payments listed above.

CATEGORY FUNDING AVAILABLE UP TO

Small Event (Budget less than $10,000)

$8000
Large Event (Budget greater than $10,000) $ 13,500

If you’re interested in a visit to the Sydney Mathematical Research Institute to coincide with your event, you can apply for their Domestic Visitor Program. Applications are open on a rolling basis. The deadline for applications is 2–6 months before the start of the proposed visit.

Eligibility and Compliance

Organisers & Application
  • Applications open to staff and students at AMSI Member Institutions only
  • To aid with communication between AMSI and the organising committee, a lead applicant must be identified
  • Committees comprising three or more organisers must represent several AMSI Member Institutions and include at least one woman, AustMS member and early-career researcher (exceptions may be made for PhD-organised events)
  • Applications must indicate other sources of sponsorship
Event Registration
  • The event must be open to all members of AMSI, AustMS and ANZIAM
  • Registration fees must be charged for face-to-face events; the minimum registration fee, before applicable discounts, should normally be $25 per day
  • Discounted rates must be offered to AMSI, AustMS and ANZIAM members (incl. minimum 20% reduction for members of AustMS, with a further reduction for members of the Society who have free membership or pay the reduced-rate subscription)
  • AustMS is currently offering new reciprocal memberships to members of overseas cognate societies for two years at the price of one year. Please allow for an extra registration category, to be charged at an ordinary AustMS member rate: ‘member of approved cognate society having applied for reciprocal membership of AustMS’. More information available in the Organiser Guide.
  • Attendee details (title, name, institution, career status, sex, country, residency status etc.) must be recorded and permission gained to share with AMSI for confirmation of attendance and anonymised reporting
  • Please use the template for collecting attendee information found here
Advertising
  • The meeting or conference should be advertised on the AMSI, AustMS, SSA and American Mathematical Society websites and in the AustMS Gazette
  • The event must be clearly advertised as an activity supported by AMSI and the Australian Mathematical Society
National Benefit & Diversity
  • National benefit of the event must be clearly identified in the application
  • Female keynote speakers should be included
  • At least one international speaker should be included in the program
  • 50% of domestic attendees must be from three or more AMSI Member Institutions outside the host university
  • Organisers should contact AustMS to request a list of AustMS members who would be interested in the event’s MathSciNet codes so organisers can then issue personal and group invitations to prospective participants
  • Detailed measures that you will take to boost female participation in the event should be clearly identified in the application
  • Childcare information should be provided to potential registrants
Funding Restrictions
  • AMSI and AustMS do not generally fund recurrent national workshops; seed funding to establish new series is possible and a case must be made for the individual workshop—please contact AMSI before making an application
  • Recurrent international workshops that visit Australia from time to time may be supported, but a case must be made for the individual workshop—please contact AMSI before making an application
  • Funding will not be granted for annual meetings/conferences of learned societies
  • Because AustMS provides an annual subvention to support regular meetings held by Special Interest Groups, an AustMS contribution will not normally be provided to workshop applications made by AustMS Special Interest Groups
  • Only in exceptional circumstances will support be provided to face-to-face events near the time of an AustMS Annual Conference being held in another city
  • Speaker support can be only used for the travel and accommodation expenses of approved invited speakers
  • A clear case must be made for each of the speakers based on their impact on the field; speaker seniority is not a necessary condition of support
  • AMSI and AustMS will pay up to the total amount of the local airfare for speakers attending workshops of at least two days in length
  • For a workshop of N days we will pay at most N+1 nights’ accommodation
  • AMSI and AustMS approval is required for changes to funded speakers
  • Discretionary spending can be used on expenses directly related to the workshop but NOT on per diems or business-class fares (typically this amount will be around 15–20% of the approved total)
  • Organisers may negotiate with funded speakers to free up discretionary money when required
  • Our rules linking workshop duration to N+1 nights’ accommodation must be respected in the use of these discretionary funds
  • If income for the event exceeds expenditure, the AMSI-AustMS funding amount will be reduced accordingly, unless an alternative prior arrangement is agreed
Reporting
  • A financial statement and event report must be submitted upon completion of the workshop
  • A list of attendees and a demographic profile must also be submitted on the template provided post-event
  • Please use the reporting templates provided here
  • Event reports and documentation must be sent to AMSI Funding within 90 days post-event
  • Portions of your final report may be used in the AustMS Gazette, AMSI website and other publications

How to Apply

Application Process

1. Read the Eligibility and Compliance section above

2. Read AMSI’s Organiser Guide

3. Apply for AMSI and AustMS joint funding through our online form

4. Your application will be reviewed by the AMSI Research Committee and representatives of AustMS

5. AMSI will inform you of your joint application outcome around Monday 1 November (or earlier if your event is taking place in early November)

6. If successful, you must reply to indicate that you have read the Organiser Guidelines and accept the terms therein

7. If you wish to change your funded speakers, you must contact AMSI as soon as possible for the amendment to be approved

Application Form

You will need to supply the following information:

  • Contact details of each workshop organiser
  • Workshop information including its significance and national benefit
  • Your strategies to increase women’s participation in the event (contact WIMSIG for advice)
  • Details of the funding that you’re requesting from AMSI & AustMS
  • If applicable, details of the speakers for whom you are requesting funding including contact details & research interests
  • Details of other key speakers 
  • Number of expected attendees (contact AustMS for a list of possible interested members)
  • A list of all expected sponsorship sources

The application form provides the option to save and resume your response at a later date (there is a 20–day expiry on this feature).